About ConnAPA

Descriptions of Officers

Continuing Medical Education Committee

Purpose

1. To offer, plan and present continuing medical education seminars for ConnAPA members, non-members, and others as appropriate.
2. To provide a forum for ConnAPA business meetings.

Make Up

The CME Committee is made up of fellow members of ConnAPA selected by the Chair and representatives of the management organization. Ex officio members include the President and Regional Directors.

Responsibilities of Chief Delegate

1. Meet as necessary to discuss, plan, and organize the main CME of the organization, the Charter Oak Conference.
2. Organize the Regional Representatives and provide information and support so they may produce CME activities in their respective districts.
3. Pursue hotel negotiations with assistance from the management organization.
4. Identify and confirm speakers and presentation topics.
5. Provide thank-you letters and speaker evaluation information following each CME event.
6. Arrange for payment of speakers.
7. Conduct public relation activity for CME events with assistance from Public Relations Committee.
8. Prepare brochures and mailings in advance of CME events.
9. Oversee mail and on site registration.
10. Apply for CME credit approval through AAPA.
11. Identify and coordinate social events associated with CME activity.
12. Coordinate A/V needs of speakers.
13. Conduct conference speaker evaluation.
14. Prepare and distribute conference syllabi, nametags, final agenda, and evaluation forms.
15. Prepare annual CME budget with assistance from Treasurer.
16. Provide a report to the President biannually.
17. Provide a report to the general membership at the annual meeting.

Competencies

1. Excellent communication skills including ability to speak in public.
2. Familiarity with Microsoft or similar software, e.g. Word, PowerPoint & Publisher.
3. Interest in CME.
4. Willingness to participate in negotiations with vendors.

Time Commitment

1. Committee members must be present for the annual Charter Oak Conference.
2. Attend regional CME as necessary to provide assistance to Regional Directors
3. This Committee meets or holds conference calls frequently in advance of the Charter Oak Conference.
4. One to two onsite visits to Charter Oak Conference site.

Annual Calendar

July

• Schedule Meeting Layout
• Compile Topics/Speakers

September

• Send Topics Lists Pharmaceutical companies
• Begin design of Charter oak Conference
• Start to get commitments form Pharmaceutical companies for topics
• Begin process of identifying proposed speakers
• Consider sites for future conference
• Preview article for newsletter

October

• Continue to get commitments form Pharmaceutical companies for topics
• Identify proposed speakers
• Finalize design of Charter Oak
• Design confirmation letter

November

• Review initial setup of conference brochure

December

• Mail speaker confirmation and requesting A/V needs and resume
• Review the design and print brochure

January

• Mail out program brochure and registration
• Begin contacting speakers for handouts

February

• Continue to contact speakers and collect handouts
• Identify location for following years conference
• Mail reminder postcard

March/April

• Review hotel accommodations and banquet orders
• Print and ship meeting Proceeding Book
• Compile onsite information/packets/bags

April

• Submit article for newsletter regarding COC